Teen Academy Assistant

Aug 05, 2019

Department: Community Programs
Supervisor: Sr. Mgr, Teen Programs and Neighborhood Engagement
Schedule: Full-time
FLSA: Non-Exempt

The International Center of Photography (ICP) is the world’s leading institution dedicated to the practice and understanding of photography and the reproduced image in all its forms. Through our exhibitions, school, public programs, and community outreach, we offer an open forum for dialogue about the role images play in our culture. Since our founding, we have presented more than 700 exhibitions and offered thousands of classes, providing instruction at every level.

ICP is a center where photographers and artists, students and scholars can create and interpret the world of the image.


Since 2001, ICP’s Teen Academy program has supported thousands of tri-state area high school students in using cameras as tools to tell their own stories, build community, and contribute to social change. Housed in ICP’s state-of-the art facilities, Teen Academy creates opportunities for students to locate themselves in the traditions and teachings of imagemaking and storytelling. The program is designed to cultivate visual literacy, personal vision, and leadership skills through classes focused on the techniques and history of photography and visual culture. The program includes seasonal 10-week classes in black-and-white and color darkroom, digital and new media, a yearlong advanced program called Imagemakers, and weekly open labs.

Working with the Senior Manager of Teen Programs and Neighborhood Engagement, this full-time position is primarily administrative and organizational, providing support within all aspects of Teen Academy. The ideal candidate will have a demonstrated passion for working with young people from diverse backgrounds as well as a solid understanding of darkroom and digital photography practices.

Essential Functions

  • Assist Senior Manager of Teen Programs and Community Engagement in all Teen Academy related activities including outreach, implementation, and assessment
  • Maintain Teen Academy email database including 1500+ student, parent, guardian, and 1500+ educator contacts
  • Communicate with high volume of prospective and participating students, parents, guardians, and educators via phone and email, as well as in-person
  • Assist with outreach and recruitment through regular site visits to schools and community-based organizations
  • Administer the scholarship application and award process (50% of Teen Academy students are on scholarship), including preparing application forms and flyers, and gathering and assessing data and financial documents
  • Maintain and regularly update sizable Teen Academy student archive – images, activity shots, and artist statements – for print, web and social media, and Development department needs
  • Prepare welcome packets and supply kits for incoming students
  • Work with the equipment staff in administering the loan of cameras and other equipment as needed
  • Assist in the creation of forms and paperwork including: registration, class preparation, student profiles, evaluations, etc.
  • Assist in preparation for final presentations and exhibitions
  • Assist with preparation and implementation of workshops, both technical (darkroom, studio lighting, etc.) and pre-professional (resumé writing, portfolio preparation, etc.)
  • Maintain the Teen Academy blog
  • Assist in recruiting Teaching Assistants for courses

Additional Responsibilities

  • Update promotional materials for the program including flyers and e-blasts
  • Organize and inventory supplies on a regular basis
  • Update comparative program research
  • Compile and synthesize statistical data for Development and Finance department needs
  • Additional responsibilities as assigned

Minimum Qualifications

  • Bachelor’s degree or equivalent with a concentration in Education, Photography, or a related field
  • 1+ years of office and administrative experience, ideally in an educational and/or photographic environment
  • Highly organized and able to multitask
  • Excellent written and verbal communication skills
  • Experience working with people and a particular interest in youth programming
  • Solid understanding of technical aspects of black-and-white darkroom, color, and digital photography
  • Strong administrative and computer skills (Windows, Mac OS X, Microsoft Office Suite, Google Apps)
  • Editorial and design skills including working knowledge of Adobe Creative Suite
  • Commitment to providing superior customer service
  • Enthusiastic team member
  • Proficiency in Spanish language a plus
  • Must have flexibility to work some weekends and evenings

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
  • The employee is occasionally required to stand, use hands to finger, handle, or feel, and reach with hands and arms.


ICP provides its staff with a generous benefits package featuring medical, dental, life insurance, short & long-term disability, pre-tax transit and flexible spending programs, and 403(b) Pension Plan.

How to Apply

Please submit résumé with cover letter in confidence here.

Resumes without a cover letter will not be accepted.

No telephone calls please.

The International Center of Photography is an Equal Opportunity Employer.