Institutional Giving Coordinator

Aug 20, 2019

Department: Development
Supervisor: Associate Director, Corporate, Foundation, and Government Support
Schedule: Full-Time
FLSA: Non-exempt

The International Center of Photography (ICP) is the world’s leading institution dedicated to photography and visual culture. Through its exhibitions, school, public programs, and community outreach, ICP offers an open forum for dialogue about the role that photographs, videos, and new media play in our society. To date, it has presented more than 700 exhibitions and offered thousands of classes at every level. ICP brings together photographers, artists, students, and scholars to create and interpret the realm of the image. Here, members of this unique community are encouraged to explore photography and visual culture as mediums of empowerment and as catalysts for wide-reaching social change.

ICP will open a new, fully integrated center reuniting its exhibitions and education programs at Essex Crossing, on Manhattan’s Lower East Side in January 2020.


Reporting to the Associate Director of Corporate, Foundation, and Government Support, this position is an integral member of an evolving development team tasked with raising support for a range of institutional initiatives. Under the direction of the Chief Development Officer and direct supervisor, the Coordinator executes the annual strategic plan to secure, maintain, and grow a robust portfolio of corporate, foundation and government funders. Duties include but are not limited to: creating and writing proposals, applications and letters of inquiry; reporting for foundations and federal, state and city government agencies; administration of corporate membership; and conducting research into current, past, and prospective funders.

Essential Functions

  • Coordinate preparation, assembly, and delivery of proposal documents
  • Work with curatorial and program staff to manage, develop, and design illustrated program summaries, expense budgets, and other materials for all upcoming programs in accordance with departmental timelines
  • Assist work with finance, program, and curatorial staff to track expenses on awarded grants in keeping with government regulation and foundation reporting requirements
  • Maintain detailed calendar of submission and report deadlines in Raiser’s Edge
  • Manage and develop cultivation strategies to build relationships that will lead to new and continued support of ICP’s School and Community Partners programs (including scholarships and fellowships); work with supervisor to identify potential funding sources and prepare research profiles
  • Keep apprised of ICP’s activities and match those activities with foundation and government grant opportunities, focusing in particular on exhibitions, education programs, and library and archives
  • Maintain strong working relationships with staff across ICP departments, working particularly closely with the Curatorial, Community Programs, Public Programs, and Education Departments, as well as Legal, Finance, and Marketing
  • Liaise with program staff from foundations and representatives from government agencies
  • Represent the ICP at internal and external meetings, as well as site visits, exhibition openings, and other events/receptions
  • Assist supervisor to manage Corporate Members program and work with full Development team and Visitors Services to administer benefits for corporate members, including event rentals and tours
  • Coordinate with the Marketing Communications Department to ensure the accuracy and consistency of all donor acknowledgment text
  • Organize, implement, and attend donor cultivation and appreciation receptions, site visits, and other events as needed
  • Maintain prospect system in Raiser’s Edge and generate reports for prospect review meetings
  • Work with supervisor to coordinate logistics of site visits and exhibition tours for donors and prospects; attend site visits as needed
  • Work with Development Services staff to maintain tracking procedures for prospects, deadlines, and contributions, and to maintain records in Raiser’s Edge database

Additional Responsibilities

  • Provide administrative support, including correspondence and maintenance of electronic filing systems
  • Attend additional institutional events such as exhibition openings and the annual ICP Infinity Awards fundraising gala
  • Other tasks as assigned

Minimum Qualifications

  • Bachelor's degree required, MA or Certificate in Arts Administration a plus
  • One to two years’ experience as a grant writer/fundraiser or development assistant with a cultural or other non-profit institution required
  • Experience in the visual arts or arts education preferred
  • Experience using Raiser’s Edge or similar database preferred
  • Superior writing skills, adherence to very high standards for presentation of proposal/report materials; consistent attention to detail; excellent organizational skills; and ability to prioritize, multitask, and meet deadlines
  • Familiarity with local, regional, and national foundation and government funding sources preferred
  • Demonstrated ability to manage multiple projects, set goals, and develop effective strategies for meeting those goals
  • Ability to work collaboratively and form solid relationships with internal and external contacts
  • Equally adept with identification, cultivation, written solicitation, and stewardship of foundation and government donors
  • Ability to work effectively both individually and as part of a team, including all levels of staff, to manage multiple program demands with energy, enthusiasm, and creativity
  • Must be highly detail-oriented with ability to manage multiple tasks and meet deadlines
  • Comfortable working with numbers, budgets, and financial reports
  • Varied computer skills, including Microsoft Office, Internet research, Raiser’s Edge, and some graphic design software
  • Experience in designing and producing marketing or corporate materials is a plus

Working Conditions

  • Requires availability beyond regular office hours for openings and events on evenings and weekends
  • Must be capable of effective performance in tight and shared quarters


ICP provides its staff with a generous benefits package featuring medical, dental, life insurance, short & long-term disability, pre-tax transit and flexible spending programs, and 403(b) Pension Plan.

How to Apply

Please submit résumé with cover letter in confidence here.

Resumes without a cover letter will not be accepted.

No telephone calls please.

The International Center of Photography is an Equal Opportunity Employer.