Grants Manager

Full Time
Apr 21, 2017

Department: Development
Supervisor: Director of Institutional Support and Strategic Partnerships
FLSA: Non-Exempt


The Grants Manager is responsible for organizing grants and gifts for all project funding at the International Center of Photography, including those in the Museum (exhibitions, collections), the School (scholarships, Community Programs), and the Library. The Manager is a self-directed individual who works closely with curatorial and program staff throughout the institution and serves as a lead proposal writer for grant funding from government, foundation, and corporate sources. The Manager reports to the Director of Institutional Support and Strategic Partnerships.

Essential Functions

  • Develop, write, and edit relevant materials for applications, reports, and acknowledgments for government, foundation, and corporate grants, and corporate members.
  • Work with curatorial and program staff to, develop, design and manage illustrated program summaries, expense budgets, and other materials for all upcoming programs.
  • Maintain detailed calendar of submission and report deadlines.
  • Manage and develop cultivation strategies to build relationships that will lead to new and continued support of ICP’s School and Community Partners programs (including scholarships and fellowships.
  • Work with the full Development team as well as the Education, Legal, and Finance Departments to identify prospects, create viable program funding plans, and standardizing scholarship and fellowship gift structures at ICP.
  • Keep apprised of ICP’s activities and match those activities with foundation, corporate and government grant opportunities, focusing in particular on exhibitions, education programs, and library and archives.
  • Assist with requests for special projects and other fundraising efforts as relevant/assigned, including capital projects.
  • Liaise with program staff and trustees from foundations and representatives from government agencies.
  • Represent the ICP at internal and external meetings, as well as site visits, exhibition openings, and other events/receptions.
  • Assist Director of Institutional Support to develop and design the launch of new Corporate Members program. Work with full Development team and Visitors Services to administer benefits for corporate members.
  • Coordinate with Marketing Communications Department to ensure the accuracy and consistency of all donor acknowledgment text.
  • Organize, implement, and attend donor cultivation and appreciation receptions, site visits, and other events as needed. Lead exhibition tours when needed.
  • Work with the Director of Institutional Support to identify new potential funding sources and prepare research profiles.
  • Work with Development Services staff to maintain tracking procedures for prospects, deadlines, and contributions, and to maintain records in The Raiser’s Edge database.
  • Assist finance, program, and curatorial staff to track expenses on awarded grants in keeping with government regulation and foundation reporting requirements.

Additional Responsibilities

  • Provide administrative support, including correspondence and maintenance of electronic filing systems.
  • Manage intern(s) to assist with department’s administrative support and special projects.
  • Attend and support institutional events such as exhibition openings and the annual ICP Infinity Awards fundraising gala and annual Spotlights fundraising luncheon.
  • Other relevant tasks as assigned.

Minimum Qualifications

  • Bachelor’s degree minimum, master’s degree, or Certificate in Arts Administration preferred.
  • Three to five years’ experience as a grant writer/fundraiser or development assistant with a cultural or other non-profit institution required;
  • Experience in the visual arts or arts education preferred; experience using Raiser’s Edge or similar database.
  • Superior writing skills, adherence to very high standards for presentation of proposal/report materials; consistent attention to detail; excellent organizational skills; and ability to prioritize, multitask, and meet deadlines.
  • Familiarity with local, regional, and national foundation and government funding sources.
  • Demonstrated ability to manage multiple projects, set goals, and develop effective strategies for meeting those goals.
  • Ability to work both independently and collaboratively and form solid relationships with internal and external contacts, all levels to manage multiple program demands
  • Equally adept with identification, cultivation, written solicitation, and stewardship of foundation, corporate and government donors.
  • Experience managing staff or interns is desired.
  • Comfortable working with numbers, budgets, and financial reports;
  • Varied computer skills, including Microsoft Office, Internet research, and some graphic design software.
  • Experience in designing and producing marketing or corporate materials is a plus.
  • Energy, enthusiasm, and creativity.

Working Conditions

  • Requires availability beyond regular office hours for openings and events on evenings and weekends.
  • Must be capable of effective performance in tight and shared quarters.

How to Apply

Send  résumé, cover letter, and salary requirement to:

Director of Human Resources
International Center of Photography
1114 Avenue of the Americas
New York, NY 10036

Email: [email protected]

The International Center of Photography is committed to Equal Opportunity Employment.