Exhibition Production Manager

Sep 26, 2019

Department: Exhibitions and Collections
Supervisor: Director of Exhibitions and Collections
Schedule: Modified Full-time (30 hours weekly)
FLSA: Non-exempt

The International Center of Photography (ICP) is the world’s leading institution dedicated to photography and visual culture. Through its exhibitions, school, public programs, and community outreach, ICP offers an open forum for dialogue about the role that photographs, videos, and new media play in our society. To date, it has presented more than 700 exhibitions and offered thousands of classes at every level. ICP brings together photographers, artists, students, and scholars to create and interpret the realm of the image. Here, members of this unique community are encouraged to explore photography and visual culture as mediums of empowerment and as catalysts for wide-reaching social change.

Summary:

ICP is seeking a dynamic, self-motivated individual with proven experience and strengths in exhibition production and project management. The Exhibition Production Manager guides all aspects of the planning and production process of three cycles (approximately nine exhibitions a year) to completion at the highest level of professional conduct and practice. Collaborating with the exhibitions and collections department, the Exhibition Production Manager hires and supervises museum technicians, contracts and manages outside fabrication, and reviews design and shop production drawings.

Essential Functions*

*Including those partially delegated to subordinate staff

  • Prepares and administers exhibition schedules to ensure work is properly organized and supervised to meet demanding exhibition deadlines
  • Tracks, manages, and communicates staffing, schedule, budgets, and approvals
  • Plans and manages the production schedule of all design elements, fabrication, and installation needs for exhibitions
  • Ability to research and prepare cost estimates, develop and successfully manage budgets
  • Broad knowledge of technical equipment and variable media in terms of exhibition presentation, exhibition layout configuration and archival preservation required
  • Reviews design proposals and construction documents for alignment of scope and budget
  • Provides in-gallery project management, coordinating curators, registrars, designers, and facilities
  • On-floor supervision of museum technicians to maintain quality of work to ensure deadlines are met
  • Responsible for the recruitment and coordination of temporary preparators and exhibition art handlers/technicians; efficiently manages labor hours and expenditures
  • Review work to maintain adherence to museum standards
  • Coordinates the safe art handling of the collection and loans including hanging, matting, mounting, framing, moving, packing, crating, shipping, receiving and transporting objects
  • Creatively solve construction and display problems
  • Oversees the preparation of exhibition spaces for exhibitions
  • Works closely with curators, registrar, exhibition designers, and operations staff
  • Dismantles exhibition cases and components, and transporting materials to storage spaces
  • Maintains records of exhibition technical specifications, as well as a materials and furniture inventory
  • Follows museum standards of conservation, security, environmental controls and safety
  • Prepares collection objects for long term storage, as needed for special collections management projects and from de-installed exhibitions and loans
  • Experience sourcing and supervising freelance staff; a pool of freelance installers is highly desired
  • Night and weekend work required during exhibition installation

Skills and Abilities

  • Working closely with operations, ensures best building practices and coordination with building systems
  • Art storage and display methods, techniques, and procedures
  • Knowledge of a wide variety of material handling, including rigging large works with an attention to detail and safety
  • Experience using heavy equipment such as scissor lifts up to 30 feet, gantries, and other equipment used to move or reach large art or control lighting
  • Operating of woodworking and painting equipment
  • Knowledge of art/museum security systems and procedures
  • Principles and practices of museum exhibit and display design, construction and finishing, carpentry work, alterations, and repairs
  • Lighting techniques in a gallery setting
  • Matting and framing
  • Knowledge of occupational hazards and safety precautions of the trade
  • Ability to lift heavy objects
  • Assist with maintenance of frame shop and art storage facilities
  • Assist with movement of collection as needed
  • Other duties as assigned

Minimum Qualifications

  • Bachelor’s degree required
  • Five to seven years of progressively responsible experience in exhibition project management, preferable in an arts, culture, and/or nonprofit environment, and construction management
  • Proven skills managing museum exhibition production and/or installation
  • Exceptional organizational skills and attention to detail
  • Demonstrated ability to prioritize and manage time, juggle multiple duties and tasks, and meet deadlines
  • Outstanding interpersonal, written, and verbal communication skills
  • Proven diplomatic problem-solving capabilities
  • Ability to form and maintain successful working relationships with curators, staff, artists, lenders, exhibition designers, and other external contacts
  • Flexibility in management style to understand and subtly adjust to complex, highly skilled staff
  • Ability to maintain a professional and positive attitude in a dynamic and creative setting; exceptional judgment and professionalism
  • Proven ability with art handling, packing, rigging and transportation; knowledge of best practices
  • Working knowledge of and comfort with Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook)
  • Interest in photography

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

Other Duties

  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits

ICP provides its staff with a generous benefits package featuring medical, dental, life insurance, short & long-term disability, pre-tax transit and flexible spending programs, and 403(b) Pension Plan.

How to Apply

Please submit résumé with cover letter in confidence here.

Resumes without a cover letter will not be accepted.

No telephone calls please.

The International Center of Photography is an Equal Opportunity Employer.