Chief Financial Officer/Chief Operating Officer (CFO/COO)

Jan 04, 2021

Position Title: Chief Financial Officer / Chief Operating Officer (CFO/COO)

Supervisor: Executive Director

FLSA Status: Exempt

Schedule: Full-time

The International Center of Photography (ICP) is the world’s leading institution dedicated to photography and visual culture. Through our exhibitions, education, public programs, and community outreach, we offer an open forum for dialogue about the power of the image. Since our founding in 1974, we have presented more than 700 exhibitions and offered thousands of classes, providing instruction at every level. Our new integrated center on the Lower East Side reunites our school and museum in one space to become the cultural anchor of Essex Crossing.

About the Position

ICP seeks a dynamic, strategic, and collaborative professional to serve as Chief Financial Officer/Chief Operating Officer and lead the effective management of ICP business affairs and finances, accounting function, and long-term strategic and financial planning. As a key member of the Executive Director's team, the CFO/COO provides active leadership in all aspects of ICP’s operations and is a partner to Executive Director, Director of Development, Managing Director of Education, Managing Director of Programs, and Chief Experience Officer. The CFO/COO directly supervises the Accounting Coordinator, and manages the third-party financial services provider, overseeing the accounting function, and works closely with the Finance Committee, the Audit Committee, and the Board of Trustees.

This is an ideal opportunity for a proven financial leader accustomed to managing a complex portfolio and leading change to apply their expertise towards ICP’s mission and vision for the future.

Essential Functions

Responsibilities include, but are not limited to:

Organizational Leadership and Strategy

  •  With the Executive Director, help lead the planning and overall management of ICP, including the efficient development and implementation of its temporary and long-term programs. Assist Executive Director with institutional strategic planning, and help lead planning for ICP’s program and supporting departments
  • With the Executive Director and senior staff, direct the preparation of ICP’s annual operating budget and multi-year forecasts
  • Advise the Executive Director, Senior Staff, and the Board on accounting/financial matters including the operating budget, and financial projections
  • Report financial information and trends to the Board and manage relationships with the Board's Finance and Audit committees
  • Advise on key strategic issues and decisions, informed by rigorous financial analyses, risk assessments, modeling and due diligence
  • Manage the accounting coordinator ensuring the team member is coached, developed, and positioned to achieve their goals
  • Advise the Executive Director and senior staff on revenue generating opportunities for ICP including formulating sustainable new business models
  • Negotiate and consult on all major business transactions
  • Foster a culture that encourages collaboration, accountability, and transparency

Financial and Operational Management and Oversight

  • Devise, implement, and administer ICP’s overall budgeting and forecasting process, ensuring clear reporting, analysis, and communications to the Board, and internal and external constituents
  • Oversee all financial results and analysis, managing overall revenue and expenses in support of ICP’s strategic direction; provide business analysis support to all staff to help improve the effectiveness and efficiency of ICP’s business
  • Manage the third-party financial services provider
  • Direct the accounting and related financial activities of ICP to ensure sound fiscal administration, ensuring that procedures, practices, and reports comply with applicable regulations, standard practice, GAAP, and FASB
  • Establish appropriate policies and internal control procedures to safeguard the assets of ICP
  • Ensure that the key transaction systems (including school registration, fundraising and membership, store sales, museum admissions, and event ticketing) are efficiently and fully implemented, and that the data is regularly reconciled to the general ledger
  • Direct the preparation of tax returns and related reports to ensure compliance with governmental reporting requirements
  • Lead the accounting function's preparation of the financial portion of grant reports and billings to ensure compliance with requirements and policies of funding sources
  • Oversee the annual audit process; liaise with external auditors and the Audit Committee of the Board of Trustees
  • Attend all meetings of the Board of Trustees and its Executive Committee, and manage the agendas, meetings, and communications for the Finance Committee, the Compensation Subcommittee, the Audit Committee, and other committees that may be formed and assigned
  • Manage ICP’s endowment, with an eye towards risk management and income maximization
  • Supervise financial aspects of compensation, benefit, and retirement programs
  • Maintain contacts with peers in the museum field to keep abreast of best practices and current issues, and transfer this information to ICP.
  • Additional responsibilities, as assigned

Qualifications

The ideal candidate will possess the following qualifications:

  • A minimum of 10+ years of overall professional experience, with a minimum of five years' experience in financial and operational management
  • MBA preferred
  • Strong analytical capabilities including financial planning, forecasting, modeling, and data analysis
  • A strategic team-oriented player with sound technical skills, analytical ability, good judgment, and strong operational focus
  • Strong cultural competence and appreciation for working with diverse teams and for an organization committed to diversity, equity, and inclusion; non-profit cultural organization experience is desirable
  • Track record of building and leading effective teams; evidence of building a customer-centric, data-driven team culture and coaching/developing others to maximize their potential
  • Collaborative approach to executive leadership, and the ability to work effectively with cross-functional teams to meet goals and improve organizational performance
  • Strong communication, influencing, and listening skills with the demonstrated ability to articulate reasoning and clear thought processes to diverse audiences
  • Compelling leadership presence, with a track record of working effectively with Boards and other members of senior staff
  • Demonstrated capability to partner with revenue-generating departments to set and achieve financial, strategic, and operational goals
  • Strong track record of designing and enhancing financial systems and processes
  • Expertise managing external resources including auditors, benefit providers, and other professionals
  • Knowledge and understanding of the 990 and other non-profit tax returns
  • Knowledge of group insurance benefits, investments, and general liability insurance a plus
  • Takes a teaching orientation; strives to build financial fluency and confidence across the organization

Compensation and Benefits

Salary and benefits will be competitive and commensurate with experience.

ICP provides its staff with a generous benefits package featuring medical, dental, life insurance, short- and long-term disability, pre-tax transit and flexible spending programs, and 403(b) Pension Plan.

How to Apply 

Please submit a resume and cover letter. 

The International Center of Photography is committed to equal opportunity employment.