Accounting Coordinator

Mar 14, 2018

Supervisor: Finance Manager and Controller    
Schedule: Full-Time    
FLSA: Non-Exempt   

Summary

Accounting Coordinator will focus primarily on accounts receivable and school registration-related reporting and reconciliation activities. Work will include accounts receivable tracking, posting, collections, bank deposits and reconciliations. In addition, position will act as accounting coordinator of school registration activities; posting and reconciling transactions within school registration system (Higher-Reach).

Essential Functions

  • Record and manage accounts receivables (A/R), follow up on delinquent items and outstanding school tuition payments.   
  • Count cash and make bank deposits for education tuition, development, membership, darkroom, digital media lab, A/R and other miscellaneous deposits.
  • Manage daily petty cash.
  • Enter cash receipts for all departments to G/L system utilizing all required coding and adding all necessary information. Receipts will include contributions, revenue, admissions/tuition, bookshop sales, and other income.
  • Record bank charges and returned checks.
  • Update Education daily transmittal reconciliation.
  • Produce monthly enrollment and income report for CFO.
  • Update Continuing Education enrollment report by account code.
  • Produce annual tax information as needed for the Forms 990 & 1098.
  • Reconcile and record quarterly A/R accruals.
  • Produce annual audit information & reports in advance of annual review.
  • Reconcile & follow up on Bard yearly matriculation fee payments.
  • Review unused tuition credits (liabilities) older than one year within Higher Reach and properly close out aged items.
  • Produce weekly museum admission reports.

ADDITIONAL RESPONSIBILITIES:

  • Assist Manager and Controller as needed.
  • Type annual confirmation letters.
  • Cross-train, with ability to fill-in in absence of assistant bookkeeper.
  • Other duties as assigned.

Minimum Qualifications

  • Bachelor’s degree preferred. Associates degree in Finance or Accounting required.
  • Minimum 2 years’ relevant experience.
  • Computer skills – Excel; Word; familiarity with accounting software.
  • Excellent follow-through, attention to detail and accuracy.
  • Good communication and strong interpersonal skills.
  • Ability to work independently and multi-task
  • Team player
  • Able to maintain high levels of confidentiality

Benefits

ICP provides its staff with a generous benefits package featuring medical, dental, life insurance, short & long-term disability, pre-tax transit and flexible spending programs, and 403(b) Pension Plan.

How to Apply

Send résumé with cover letter and salary requirements in confidence to [email protected]. Please include the job title in the subject line of all e-mails.

Director of Human Resources
International Center of Photography
1114 Avenue of the Americas
New York, NY 10036

Fax: 212.857.0089
No telephone calls please.

The International Center of Photography is an Equal Opportunity Employer.