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Opportunities at ICP

Grants Officer

Date: June 2014
Department: Development
Schedule: Full-time
FLSA Status: Exempt
Supervisor: Director of Institutional Support and Strategic Partnerships


The Grants Officer develops and prepares proposals for foundation, corporation and government agency funding of projects at the International Center of Photography, including those in the Museum (exhibitions, collections), the School (scholarships, Community Programs), the Library, Publications, and strategic initiatives. This position interacts closely with high-level staff throughout the institution as well as individuals outside the organization.

Essential Functions

• Develop, write, edit, and proofread proposals and reports to corporate, foundation, and government funders.
• Interview curatorial and program staff to determine goals and objectives, scope feasibility, and funding needs for programs.
• Identify new prospects.
• Develop new calendar for ongoing cultivation of donors, funders, to ensure their partnership is appropriate for ICP events.
• Assist in development of cultivation strategies to build relationships that will lead to new and continued support, working with the full Development team to identify prospects and create program funding plans.
• Coordinate with Marketing Communications Department to ensure the accuracy and consistency of all donor acknowledgment text.
• Organize, implement, and attend donor cultivation and appreciation receptions, site visits, and other events as needed.
• With the assistance of ICP's Research Specialist, identify potential funding sources and prepare research profiles.
• Work with Development Services staff to maintain tracking procedures for prospects, deadlines, and contributions, and to maintain records in The Raiser's Edge database; gather and maintain current files on institutional programs and projects.
• Maintain detailed calendar of submission and report deadlines.
• Coordinate preparation, assembly, and delivery of proposal documents.
• Track status of proposals and follow up to provide additional information as required by funding sources.
• Work with finance, program, and curatorial staff to track expenses on awarded grants in keeping with government regulations and foundation reporting requirements.
• Perform other duties as assigned.

Additional Responsibilities

• Provide administrative support, including correspondence and maintenance of electronic and hard copy filing systems.
• Manage intern(s) to assist with department's special projects.
• Attend additional institutional events such as exhibition openings and the annual ICP Infinity Awards fundraising gala.

Minimum Qualifications

Education and Training
BA degree minimum. MA or Certificate in Arts Administration preferred.

Work Experience
5+ years' experience in development or as a grant writer, with demonstrated success with a cultural or other non-profit institution required; experience in the visual arts or arts education preferred. Experience using Raiser's Edge or similar database. Some experience managing staff or interns is desired.

Skills and Abilities
Excellent written and verbal communication skills required; ability to work effectively both individually and as part of a team; ability to work with all levels of staff to manage multiple program demands; energy, enthusiasm, and creativity; must be highly detail-oriented; ability to manage multiple tasks and meet deadlines; comfortable working with numbers. Varied computer skills, including Microsoft Office, internet research, and some graphic design software. Experience in designing and producing marketing or corporate materials is a plus.

Working Conditions

Physical Demands
Some evening and weekend work required.


Send résumé, cover letter, and salary requirement to:

Director of Administration
International Center of Photography
1114 Avenue of the Americas
New York, NY 10036
Email: [email protected]
Fax: 212.857.0089
No telephone calls please.

The International Center of Photography is committed to Equal Opportunity Employment.