Assistant Bookkeeper
Date: April 2012
Department: Finance
Schedule: Full-time
FLSA Status: Non-exempt
Supervisor: Bookkeeper and Controller
Summary
Responsible for petty cash, review and recording of cash receipts, making bank deposits, entering general ledger journal entries, and approving bills.
Essential Functions
• Enter cash receipts—for all departments to G/L system (MIP) under the proper fund, general ledger code, program, donor and dates. Includes contributions, revenue, admission, book store sales, and other income
• Count cash and make bank deposits for admission, book store, development, membership, darkroom, digital media lab, and other deposits
• Petty cash, petty cash reconciliation for darkroom, community programs, book store, admissions, digital lab, and exhibitions
• Weekly admission report, visitor attendance, prepare monthly and yearly reports
• Update monthly restricted income schedules
• Monthly reconciliation and payments of Royal Realty occupancy cost—electricity, rental, cleaning, and taxes
• Record monthly postage expenses
• Code all phone bills monthly with special emphasis on the main AT&T bill, which requires percentage allocations to various departments; resolve billing disputes
• Print and distribute monthly Financial Statements & General Ledger detail reports
• Daily backup for MIP accounting system
• Maintain yearly storage destruction policy
• Enter journal entries to the general ledger
Additional Responsibilities
• Assist Bookkeepers and Controller as needed
• Reconcile Publications Steidl account
• Cross-train; be able to fill in during absence of other Assistant Bookkeeper
• Assist with accounts payable duties
• Other duties as assigned
Minimum Education Required
• Associate's degree preferred
Work Experience
• Minimum two years' relevant experience
Skills and Abilities
• Computer skills—Excel, Word, MIP or similar accounting software
• Excellent follow-through, attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to work independently and multi-task
• Team player
• Confidentiality
Working Conditions
Physical Demands:
• Requires some lifting and bending